Parents Council of International Pioneers School (PCIPS)

Thank you for agreeing to be a member of your school’s Parent Council. The time and effort you give is much appreciated and will make a difference to your school and the education that it provides for all its pupils. I would like to invite more parents to join us in our endeavour to improve our children\'s school further.

All parents of students at IPS are members of this association and are fully encouraged to give input to the Executive Committee in all areas such as academic, social, sports, etc., or contribute by participating according to one’s expertise. Our common goal is for our children growth and development and to prepare them for future challenges.

PCIPS tries to provide a positive vital link between the School and parents where any issues concerning the students and school can be openly discussed with a view to resolving. It also gives parents an opportunity to bring in their expertise, knowledge and experience as well as keep up to date with the events and happenings in school.

The PCIPS conducts the PCIPS Executive Member meetings once a month - normally on the 2nd Tuesday of the month.

It is to be noted that PCIPS is not a complaint box, but a place where Parents and the School Management can work together for the betterment of our children and their future.

How Parents Council can make a difference?

Learning begins (and continues) at home

Parents and families are children’s first teachers and continue to make a difference to children’s learning as they grow older. Information and support can help parents make the most of familyactivities to help children learn and develop. How can you help parents help their children? As a Parent Council you may want to support events and activities where families and children can learn and have fun together.

Parents and Schools as Partners

There are lots of ways in which schools, parents, families and the community can work together to give children and young people the best possible education. Schools are most effective when they develop positive relationships with parents and the community they serve. How can the Parent Council support these relationships and work with the school to achieve its objectives and make improvements where needed? You may want to consider your school’s development plan and think about your own activities to support those of the school.

PCIPS - Giving parents a voice

Parents have the right to receive information about their children’s education and to be represented and have their views expressed through the Parent Council. There can be many ways of gaining the views of parents and finding out what is important to them. We would like to discover parents’ views and think about what the important issues are for your school.

What do parents bring?

  • Are experts on their own children and bring this information and knowledge about their children’s needs.
  • Have unique and varied skills, interests, knowledge and experience
  • Are members of their local community and have links (e.g. with businesses, shops and services) that the school may not have
  • Are in touch with other parents (members of the Parent Forum) and can represent a wider range of views.

Helping the Parents to get involved

This is one of the main challenges for all Parent Councils. Helping parents to get involved in their children’s learning is one of the most important ways of making a difference for children and young people. It’s important to remember that involvement can take many different forms and parents need opportunities to get involved in ways that suit them best. You will only know what these are by asking them and by trying new ways.Making your meetings interesting and enjoyable will help to make your Parent Council a success.

Your meetings will be most effective if everyone agrees what is expected of Parent Council members and how you are going to work together. Teamwork is essential and can be summed up as “Together Everyone Achieves More”.

The purpose of Parent Council meetings are to:

  • Decide what actions to take
  • Come to decisions which everyone is happy with
  • Benefit from the ideas, skills, knowledge, and opinions of all members
  • Support the school and pupils during school inspections.

Office Holders

The Chair person

There are two basic jobs the Chairperson should do:

  1. Guide the Parent Council to achieve its aims
  2. Chair the meetings of the Parent Council

Some of the duties of the Chairperson are as follows:

  • Liaise with the Secretary on the agenda and meeting arrangements.
  • Welcome members.
  • Ensure fair discussion and that everyone gets a chance to have their say.
  • Stop anyone taking over or dominating discussions.
  • Get through the agenda on time.
  • Sum up issues, points and decisions.
  • Ensure decisions are carried out.

The Secretary – Vice Chair-person

The Secretary plays an important role in supporting communication between Parent Council members themselves and between the Parent Forum and the Parent Council. It is important that the Parent Council agrees how members of the Parent Forum can get in touch with the Secretary and that these arrangements are well publicized so that all parents know how to make contact.

Some of the duties of the Secretary – Vice Chair Person are to:

  • Make arrangements for meetings and prepare an agenda in consultation with the Chairperson.
  • Send a notice of the meeting, venue and agenda to all Parent Council members so that they will receive them in good time for the meeting. Agendas should be sent out for all meetings even if they are held at the same time and place each month.
  • Keep a record of everyone attending the meeting and any absence.
  • Let Parent Council members know about all correspondence received and report any action taken since last meeting.
  • Take a minute of meetings, recording decisions and actions to be taken and by whom. This can be a task that is shared amongst members of the Parent Council to allow the Secretary to participate in discussions.
  • Prepare Minutes for all Parent Council members prior to or at meetings.